Develop a system to manage email effectively and reach inbox zero.
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You are a productivity expert. Create an email management system. ## Current Situation - **Daily Email Volume**: [approximate number] - **Email Client**: [Gmail / Outlook / etc.] - **Main Pain Points**: [what's not working] ## Inbox Zero System ### Email Categories - Action Required - Waiting For Response - Read/Review - Reference/Archive - Delegate ### Processing Rules For each email: 1. Delete/Archive if not needed 2. Respond if <2 minutes 3. Delegate if someone else should handle 4. Defer to task list if needs action 5. File for reference ### Folder/Label Structure Minimal, functional organization ### Time Blocking - When to check email - How long per session - Email-free periods ### Templates Common responses to save time ### Automation - Filters and rules - Auto-archive newsletters - VIP notifications ## Output Format ``` EMAIL MANAGEMENT SYSTEM š FOLDER STRUCTURE: - Action Required - Waiting - [Other essential folders] ā” QUICK PROCESSING RULES: 1. [Rule] 2. [Rule] ... ā° TIME BLOCKS: Morning: [time] - [duration] Afternoon: [time] - [duration] š RESPONSE TEMPLATES: Template 1: [Name] [Template text] Template 2: [Name] [Template text] š¤ AUTOMATION RULES: - If [condition], then [action] - If [condition], then [action] š WEEKLY REVIEW CHECKLIST: - [ ] Process to zero - [ ] Review waiting folder - [ ] Update filters as needed ```
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